5 Easy File Management Tips in Microsoft Word

How many steps does it take you to locate and open your Word documents? Try these tricks to streamline how you find and open the files you use most often:

Opening Documents

With a variety of choices, how do you open a file? Here are the standards plus several keyboard shortcuts:

? File > Open

? Open toolbar button (usually 2nd from the left on the Standard toolbar)

? [Ctrl] + O

? [Ctrl] + F12

? [Ctrl] + [Alt] + F2

Selecting More Than One File

Once you are in the Open dialog box, select more than one file to open:

? To select nonadjacent files in the Open dialog box, click one file, and then hold down [Ctrl] and click each additional file.

? To select adjacent files in the Open dialog box, click the first file in the sequence, and then hold down [Shift] and click the last file.

? To unselect a highlighted file you don't want, hold down [Ctrl] and click the file again.

Stop Hunting For Files

Are you frequently switching to a different folder or drive when you want to open a file? Change the default folder for your documents:

1. Tools > Options.

2. Click the File Locations tab.

3. With Documents selected for File Types, choose Modify and move to the folder/drive that you use most often.

4. Finish by clicking OK twice.

Each time you start Microsoft Word, this will be the default file location but Word remembers your most recent file location each time you return to the Open dialog box during your current Word session.

Find Your Last Work

Click once on the File menu and a list of the last 4 most recently used files displays at the bottom. Save time opening up your most recent work by increasing the list to a maximum of 9 files:

1. Tools > Options.

2. Choose the General tab.

3. Look for the option, Recently used file list and increase the value to 9 files.

4. Choose OK to finish.

As you continue to open additional files, the list of recent files will expand up to the last 9 files.

Add the Work Menu

The recently used file list is great for your current documents but how do you quickly open other frequently used files? Add the Work menu to your main menu bar which makes it easy to locate important files:

1. Tools > Customize.

2. Click the Commands tab.

3. Scroll down the left column, Categories, to locate Built-in Menus near the bottom of the list.

4. On the right side column, find the Work menu choice and drag it up to the main menu. (I have mine between Window and Help).

5. Choose Close to finish.

Now, when you have an important file open, just click Work > Add to Work Menu and your document is added to the list. Your top files will then be stored as links on the Work menu regardless of their location or the last time it was opened. To open a file, choose Work to display the list.

With these tips, your files should be easier to find and open. To insure that Microsoft Word remembers the customized changes, exit out of Word, re-start and test each of these time-saving techniques.

? 2004 by Dawn Bjork Buzbee

Dawn Bjork Buzbee is The Software Pro? and a certified Microsoft Office Expert and Microsoft Office Specialist Master Instructor. Dawn shares smart and easy ways to effectively use software and technology through her work as a speaker, trainer, and consultant. Visit http://www.softwarepro.com for great Microsoft Office software tips and tricks or to contact Dawn.

shuttle from O'Hare Brocton .. Lockport Chicago limo O’Hare
In The News:

Unitree, a Chinese robotics company that developed a backflipping robot, has now introduced a humanoid robot capable of doing a side flip.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.
According to the FBI, cybercriminals are sending extortion letters, threatening to release victims' sensitive information unless a ransom is paid.
FireSat is a satellite project designed to detect and track wildfires early, aiming to detect a fire that's the size of a classroom within 20 minutes.
Tech expert Kurt “CyberGuy" Knutsson reports that researchers have uncovered a Chrome vulnerability used in a cyber espionage campaign.
Preserving voicemails securely on Android: Tech expert Kurt “CyberGuy" Knutsson reveals easy methods to keep memories alive forever.
This phishing kit bypasses 2FA via session hijacking and real-time credential theft. Kurt “CyberGuy" Knutsson offers four ways to stay safe from Astaroth phishing attacks.
Tech expert Kurt “CyberGuy" Knutsson discusses Joby Aviation and Virgin Atlantic planning to launch 200-mph U.K. air taxis linking airports and cities.
Fake Apple virus warnings, security alerts and messages are tactics used to prompt you to call a number or click on a malicious link. The CyberGuy explains how to protect your devices.
The combination of artificial intelligence and neuroscience allows a paralyzed man to manipulate a robotic arm by using his brain to imagine movements.
With the help of artificial intelligence, sophisticated fraud techniques emerging today are virtually undetectable to the untrained eye.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents
If you need to free up space on your Mac, consider deleting duplicate photos in your image library. Apple makes it easy to do, and the CyberGuy explains the process.
Microsoft is discontinuing Skype in May after 22 years of service. Kurt the CyberGuy addresses other options for internet-based phone and video service.
Tron 1, a Chinese company's two-legged robot, is versatile and can walk, roll and pivot, even on rough terrain. Tron 1 stands 33 inches tall and weighs 44 pounds.
Hackers are tricking people into installing password-stealing malware by making them press keyboard shortcuts under the pretense of proving they're not bots.
Saving the voices of loved ones can be a comforting way to keep alive memories. Kurt "the CyberGuy" Knutsson explains how to preserve voicemail messages.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.
The FBI warns that some free online document converters load malware onto people's computers, making their private information vulnerable to attack.
Toyota's compact electric FT-Me is designed to tackle challenges of city living while offering an accessible and eco-friendly transportation solution.
Kurt “CyberGuy" Knutsson says 23andMe's bankruptcy raises data privacy fears: Opt out, download and delete data now.
UBTech and Zeekr unite with AI robot swarms to make car manufacturing faster and smarter. Tech expert Kurt “CyberGuy" Knutsson explains how the process works.
Tech expert Kurt “CyberGuy" Knutsson says Apple's Passwords app had a three-month phishing flaw from iOS 18 to 18.2 patch.
Tech expert Kurt “CyberGuy" Knutsson discusses how this super-small electric mini-truck takes a big step toward production.
Artificial intelligence-generated images and videos that use someone’s likeness typically target women without their consent. The CyberGuy unpacks how to protect loved ones.

Microsoft Great Plains Payroll Module Customization Scenarios

It is now common thing when large corporation selects mid-market... Read More

Great Plains Accounting Migration to Microsoft Great Plains - Overview for IT Specialist

This is a short article, written in question/answer/FAQ style to... Read More

Microsoft Great Plains customization ? Freight Forwarding/Transportation industry example

Microsoft Business Solutions Great Plains version 8.5, 8.0, 7.5, Great... Read More

Microsoft Great Plains FA: Fixed Assets ? Overview For Consultant

Great Plains Fixed Assets Management module is a robust tool... Read More

Microsoft Navision Customization and Reporting ? Tips For Programmer/IT Specialist

C/SIDE (Client/Server Integrated Development Environment) - The core of... Read More

Algebra Help Software

Need help making sense of algebra? Have algebra lectures in... Read More

Lotus Domino/Notes - Microsoft Great Plains Tandem as ERP with Documents Workflow - Overview for IT

Lotus Domino/Notes ? Microsoft Great Plains tandem as ERP with... Read More

Software Automation Helps Increase your Bottom Line

When you own a small business, time is money. And... Read More

Microsoft CRM Customization ? Programming Closed Email Activity

Microsoft CRM is CRM answer from Microsoft and attempt to... Read More

Software For Your Hard-Drive

All your software is stored on a hard-drive. But how... Read More

The End of Spyware?

The US House of Representatives has recently passed the "Spy... Read More

Microsoft CRM Conversation Gateway: VoIP - Implementation & Customization

Microsoft CRM is winning market share step-by-step from such the... Read More

Inherent Dangers Of File Sharing Via The Internet.

Cyberspace has opened up a new frontier with exciting possibilities... Read More

Understanding Document Management

The term "document management" and "paperless office" is the subject... Read More

netstat - Linux Command to Display Networking Information

In linux, one of great commands for finding out information... Read More

Microsoft Great Plains: Dexterity vs. eConnect ? FAQ

Microsoft Business Solutions Great Plains, former Great Plains Software Dynamics/eEnterprise... Read More

Troubleshoot Windows with Task Manager

Task Manager is a Windows system utility that displays thetasks... Read More

Microsoft Great Plains 8.0 Brazilian Version ? Overview For International Consultant

Microsoft Great Plains has substantial mid-market share in the USA... Read More

Windows x: Basic Windows ?Security? Issues

Language development computer: Computer-based method for aiding language development seems... Read More

What is Shareware?

Shareware is software that you can try before you buy;... Read More

EDI: Electronic Document Interchange for Microsoft Great Plains ? Overview for Software Developer/Pr

Microsoft Great Plains - Microsoft Business Solutions accounting and ERP... Read More

Scrap Booking Online: Word Perfect or Corel Graphics Suite?

Scrapbooks are very popular these days. I think that almost... Read More

Benefits of Integrating Online Chat Software with CRM

Customer Relationship Management (CRM) is a strategy and processes used... Read More

Linux ? Keyboard Or Mouse

Just stress testing one of the latest Linux distributions. Been... Read More

Marketing Your WinRunner Team

It won't matter how effective your WinRunner Team is if... Read More

Chicago charter limousine service Hickory Hills ..