Home
>
Software
>
Groupware: Answers the 5 Questions of Document Collaboration

Groupware: Answers the 5 Questions of Document Collaboration

Every organization which creates collaborative documents, whether they are budgets, presentations, reports, spreadsheets, or other documents recognizes that collaborative efforts are requirement. That collaboration always forces the 5 eternal document collaboration questions: Who? What? Where? When? How? The reason I refer to them as eternal is that every day businesses are faced with these questions and rarely find the answers when they collaborate on documents.

Business frantically searched for groupware solutions that answers the 5 questions of document collaboration, and this informational article is written to provide helpful information on technology that is now available to bring answers.

Three helpful groupware software technologies will be presented and referred to throughout this article as means of answer-finding, as a refreshing relief to the more common question-making of collaboration. These technologies are Digital Thread technology, Version History technology, and Document Signature technology. These three teamware technologies function as the "triple threat" against document chaos.

Who?

From the start, it is important to state that accurate records are the key to keeping track of the editorial or collaborative process. So much record keeping gets jumbled because documents and drafts are spread out across many different places and collaborators like butter over too much bread. As the deadline nears, searches become more frantic. "Who has which draft?" or "Who made this change?" are questions that will frequently arise.

Imagine finishing up months of contract negotiation yielding a contract of hundreds of pages and asking your committee at that point about changes that have been made in an effort to track who did or has what. It simply will not work. Not even the participant will remember all of their own contributions.

No business wants messy records. The groupware market has advanced to such a point that a teamware solution to the question "who?" is now available. Digital Thread, for example, creates a tracking device in the meta data of all documents created in the everyday MS applications businesses use. This tracking reaches across servers and emails to create a virtual family tree of document drafts, even if you are working with clients or others who do not have this technology. Version History compiles the document family tree into a flowchart, and Document Signature lets you know who has worked on the draft every time you open a draft from your hard drive or email. You will never lose track of who did or has what.

What?

Often, when opening an email attachment, you might be asking yourself "What version am I looking at?" "What draft is this?" "What am I supposed to do now?" or a myriad of other "what's." The time for questions like this is not time your company can afford. This groupware technology will track documents and their drafts, allowing you to always know what you are looking at and which draft it is. Then you will know exactly what to do with it.

You can refer to the flow chart created by Version History and Digital Thread. You can also rely on the Document Signature to open with the document to tell you exactly what you are looking at. Next question please.

Where?

It is important in collaboration to share information and to refer to others' findings. When that happens, especially in the electronic document world we work in, you may be asking later "Where did that document go?" You may also receive information and ask "Where did this come from?" These questions are not uncommon among businesses. Business is fast-paced, and we cannot remember everything without a little bit of help from a good teamware.

Help is available with the proper groupware that tracks documents and lets you know exactly where documents are and where they come to you from.

When?

The toughest part of tracking documents and drafts is knowing the chronology of the changes. Drafts are flying back and forth, via e-mail, so quickly that without the proper teamware, changes could be made out of order.

Confusion need not reign in electronic collaboration. Version History's flowchart, tracked by Digital Thread, and available with Document Signature every time you open a draft, puts everything into proper editorial perspective.

How?

Saving the toughest question for last, imagine that you have various versions of the latest drafts recently emailed to you from your faithful committee. You will see them there, you will look at them, and you will probably want to weep. "How am I supposed to put this all together?" is the cry heard down the hall.

Since groupware is now available which tracks everything, including the who's, what's, where's, and when's, you can now rely on that same groupware to know how to merge the changes together. It will put information together and suggest changes that might take one person hours to come up with.

Search through the groupware software suites available for Digital Thread, Version History, and Document Signature. It is refreshing to have answers during a potentially confusing and chaotic collaborative process.

Joe Miller is specialist in online advertising. For more information on online advertising, please visit online advertising.

elite cleaning services Mundelein ..

In The News:

Scammers are flooding inboxes with fake tracking alerts that mimic real carriers, exploiting the holiday rush to steal logins and personal data.

The Fox News AI Newsletter brings you the latest news on AI technology advancements and the challenges and opportunities AI presents now and for the future.

Texas family reunites with missing 11-year-old cat Grayson after 103 days using Petco Love Lost's AI photo matching technology and community help.

Tired of AI customer service loops? These insider tricks help you escape "frustration AI" and get real human help when you need it most for urgent issues.

Unlock richer audio from your streaming apps with simple tweaks to volume normalization, equalizer settings, and quality preferences for cleaner sound.

Scammers are sending fake Facebook settlement payout emails that mimic legitimate notices from the privacy settlement administrator to deceive users.

Holiday shopping scams surge as fake refund emails target distracted consumers during Black Friday and holiday seasons, costing Americans billions annually.

The AI-powered IRMO M1 exoskeleton features four modes, including turbo, eco, training and rest for hiking, running, cycling and sports with eight-hour battery life.

OpenAI announced upgrades for its ChatGPT Images platform on Tuesday, saying the program can now make more precise edits and produce images more quickly.

Chrome for Android now turns web articles into AI-powered podcast conversations. Get hands-free browsing with Google Gemini's natural audio summaries.

LastPass faces $1.6 million fine from U.K. regulators after 2022 data breach exposed 1.6 million users. Password manager failed proper security controls.

Petco disclosed a data breach exposing customer Social Security numbers, financial account details, and driver's license information due to a software error.

Baseball teams can now analyze complete swing mechanics in normal training environments using Theia's markerless AI system that processes standard high-speed footage.

Smart home hacking fears overblown? Expert reveals real cybersecurity risks and simple protection tips to keep your connected devices safe from hackers.

MIT develops needle-free glucose monitor using light technology. Revolutionary device could replace painful finger pricks for diabetes management.

The ClickFix campaign disguises malware as legitimate Windows updates, using steganography to hide shellcode in PNG files and bypass security detection systems.

Researchers from Osaka Metropolitan University designed a 21-foot dome that combines aquaculture and hydroponics to create a self-sustaining urban food system.

The Fox News AI Newsletter gives readers the latest AI technology advancements, covering the challenges and opportunities AI presents.

ChatGPT data breach exposes personal info of users through partner Mixpanel. OpenAI confirms names, emails compromised in security incident.

Android rolls out Emergency Live Video for 911 calls, letting dispatchers see real-time scenes during emergencies. Great for holiday travel safety.

Malicious Chrome and Edge extensions collected browsing history, keystrokes and personal data from millions of users before Google and Microsoft removed them.

Google's new Call Reason feature lets Android users mark calls as urgent before dialing, displaying an urgent label to recipients using Phone by Google app.

Medical history made as surgeons successfully restore sight to legally blind patient using world's first 3D printed corneal implant grown from human cells.

Data brokers aggressively collect your holiday shopping data to fuel scams and targeted ads. Learn how to delete your digital profile before 2025 starts.

Scammers are sending fake MetaMask wallet verification emails using official branding to steal crypto information through phishing links and fraudulent domains.

Groupware: Answers the 5 Questions of Document Collaboration

Software