Dont Look Spammy!

We all hate spam and get way too much of it ? agreed? Now that we have that out of the way it is important to realize that in everyone's zest to minimize their spam, we are deleting legitimate e-mails ? and those e-mail could be YOUR business messages! Two factors are at play - not reviewing your trash before you empty it and sending e-mail with indicators that trip spam filters.

When sending business e-mail, it is critical that you make certain efforts so that your e-mail will not be inadvertently, incorrectly perceived as spam. Several times each day, legitimate e-mail makes its way into my Junk/Trash due to the sender doing or not doing certain things that trigger most spam filters. These are issues you need to be aware of so that your e-mail has its best chance to make it to its intended party.

Your initial contact and making sure your e-mail gives the perception of a serious business entity can make the difference between being read or being trashed. Here is a simple checklist of things you need to put in practice so that your e-mails are not mistakenly identified as spam and deleted before read:

=> Always include an appropriate, short and accurate SUBJECT:. Many times spam does not have a SUBJECT: or it is malformed without appropriate text. Many e-mail programs automatically send subjectless e-mail to Junk/Trash. You also want to avoid using the words: hello, hi, help, new or the recipient's name or e-mail address as doing so can trigger spam filters.

=> Refrain from using common terms abused by spammers in your subject and/or first paragraph of your email. You know what they are - you see them every day. Many spam filters track these terms and may inadvertently send your email right to Trash.

=> Type your subject with appropriate capitalization and structure. All small case or all caps gives the impression of being spam (and lack of online savvy/education).

=> Make sure your full name, not your e-mail address, is formally displayed in the FROM: field. Example: Jane A. Doe is correct ? not jane a doe, or Jane or janeadoe@yourisp.com. FROM: fields with all lower case, only your first name or lack of punctuation indicates a lack of online savvy that is typical of most spammers which signals that your e-mail could also be spam. Not using your last name gives the impression you have something to hide. You always want to use your full and formal name in all business e-mail.

=> Refrain from using any formatting just for the sake of doing so. Formatting can also trigger spam filters if not done properly. Think company letterhead. If you wouldn't have your name in big, blue, bolded letters on company letterhead do not do it in your business e-mail.

=> Unannounced attachments are viewed suspiciously. Do not send attachments without a specific request to do so and they are expected. If you are going to send attachments over 200K, show extraordinary courtesy and ask the other side FIRST when would be the best time to send your collateral. Then follow through and send it at that prearrange time so the recipient on the other side is available to download your files and keep their inbox clear.

=> When using any sort of spam software or filtering system, before you purge your trash, it doesn't hurt to take a quick peak to see if any e-mail is in fact from folks you know or recognize.

By keeping the above issues in mind, you have the best chance of your e-mail getting to the person on the other side and for business e-mail that could make the difference between making a sale ? or not.

About the Author:
Judith Kallos is an authoritative and good-humored Technology Muse who has played @ http://www.theistudio.com for over a decade. Check out her popular Netiquette site @: http://www.theistudio.com

shuttle from O'Hare Orland Park .. Lockport Chicago limo O’Hare
In The News:

FireSat is a satellite project designed to detect and track wildfires early, aiming to detect a fire that's the size of a classroom within 20 minutes.
Tech expert Kurt “CyberGuy" Knutsson reports that researchers have uncovered a Chrome vulnerability used in a cyber espionage campaign.
Preserving voicemails securely on Android: Tech expert Kurt “CyberGuy" Knutsson reveals easy methods to keep memories alive forever.
This phishing kit bypasses 2FA via session hijacking and real-time credential theft. Kurt “CyberGuy" Knutsson offers four ways to stay safe from Astaroth phishing attacks.
Tech expert Kurt “CyberGuy" Knutsson discusses Joby Aviation and Virgin Atlantic planning to launch 200-mph U.K. air taxis linking airports and cities.
Fake Apple virus warnings, security alerts and messages are tactics used to prompt you to call a number or click on a malicious link. The CyberGuy explains how to protect your devices.
The combination of artificial intelligence and neuroscience allows a paralyzed man to manipulate a robotic arm by using his brain to imagine movements.
With the help of artificial intelligence, sophisticated fraud techniques emerging today are virtually undetectable to the untrained eye.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents
If you need to free up space on your Mac, consider deleting duplicate photos in your image library. Apple makes it easy to do, and the CyberGuy explains the process.
Microsoft is discontinuing Skype in May after 22 years of service. Kurt the CyberGuy addresses other options for internet-based phone and video service.
Tron 1, a Chinese company's two-legged robot, is versatile and can walk, roll and pivot, even on rough terrain. Tron 1 stands 33 inches tall and weighs 44 pounds.
Hackers are tricking people into installing password-stealing malware by making them press keyboard shortcuts under the pretense of proving they're not bots.
Saving the voices of loved ones can be a comforting way to keep alive memories. Kurt "the CyberGuy" Knutsson explains how to preserve voicemail messages.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.
The FBI warns that some free online document converters load malware onto people's computers, making their private information vulnerable to attack.
Toyota's compact electric FT-Me is designed to tackle challenges of city living while offering an accessible and eco-friendly transportation solution.
Kurt “CyberGuy" Knutsson says 23andMe's bankruptcy raises data privacy fears: Opt out, download and delete data now.
UBTech and Zeekr unite with AI robot swarms to make car manufacturing faster and smarter. Tech expert Kurt “CyberGuy" Knutsson explains how the process works.
Tech expert Kurt “CyberGuy" Knutsson says Apple's Passwords app had a three-month phishing flaw from iOS 18 to 18.2 patch.
Tech expert Kurt “CyberGuy" Knutsson discusses how this super-small electric mini-truck takes a big step toward production.
Artificial intelligence-generated images and videos that use someone’s likeness typically target women without their consent. The CyberGuy unpacks how to protect loved ones.
A humanoid robot developed in China has transformed from a nimble dancer to performing kung fu moves with surprising precision and balance.
To protect memories, documents and personal data, you should back up your information on personal drives, according to Kurt the CyberGuy.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents

Learn Simple Strategies That Will Stop Spammers From Bombarding Your Inbox!

Spam filter is the solution that most people resort when... Read More

20 Words That Kill - At Least When It Comes to Spam Filters

Spam, spam, spam. It's terrible not only for those of... Read More

I Love Spam!

What's the big deal? All you read on the internet... Read More

Stop Intrusive Pop-up Ads and Regain Control of Your Online Experience!

Stop intrusive pop-up ads and regain control of your online... Read More

How Spammers Fool Rule-based and Signature-Based Spam Filters

Effectively stopping spam over the long-term requires much more than... Read More

Getting Back To Basics.

While we all agree that there`s way too much spamming/junk-mailing... Read More

Is Email Dying?

2004 was really a year when the whole subject of... Read More

Phishing for an Identity

Phishing is rapidly becoming on the largest threats to your... Read More

Take Back Control of Your Inbox: Eliminate Annoying and Potentially Harmful E-mails

Are you tired of spam stealing your time, your money,... Read More

Quickly Eliminate 100% of Your Junk Email

Why do so many people think I need to take... Read More

Of Spam and Sandboxes

About a month ago I had the privilege of giving... Read More

Spam with Typos: Why Do They All Have Spelling Errors?

A friend asked me: I don't get it. Why do... Read More

Do Not Spam

The temptation among internet marketers to SPAM is greater than... Read More

A War on SPAM: Attacking The Evil

As most small, medium and large businesses in this country... Read More

Do You Know Whats in Your Trash?

A hearty welcome to all the spam fighting filters and... Read More

E-mail SPAM: Whats The Big Deal?

It absolutely amazes me how many people over-react to receiving... Read More

Why Your ISP Takes Bribes From Spammers

The lifeblood of the spammer is email. They need to... Read More

The Vanishing Mail

Am I Just Being Paranoid Or Are The Robots Out... Read More

Stop Spam! New Spam Blockers

News last week that Internet service provider Verizon settled its... Read More

SPAM: A Nutrious Food or a Waste of Time?

Unless the filters on your computer are really good, you're... Read More

Get Your News Releases Through the Spam Filters in 11 Easy Steps

In today's spam-filled email world, it's sometimes VERY difficult to... Read More

Wiki Reek-y Havoc

The Vandals are coming! And this time they're after your... Read More

What Is Spam?

If you've been around the interenet any length of time... Read More

Spamicide: Man Spammed to Death While Checking His E-mail

Death by spam is now possible with a new device... Read More

I Must Be The Luckiest Person Alive! Spam

I must be the luckiest person alive! My inbox is... Read More

Lincoln Town Car rentals Addison ..