Home
>
Success
>
Your Telephone Voice Makes Your Success

Your Telephone Voice Makes Your Success

We speak every day without fully recognizing the impact our voice has on the our success and that of our organizations. The voice that picks up the company telephone or speaks to the customer or supplier represents that organization, whether it's the receptionist, sales person, human resource rep, general manager or CEO. Everyone creates a vocal impression of the company they work for.

It is said that when a person is sight-impaired, all other senses are heightened. They hear more sharply, they smell and taste more intensely and the sense of touch is enhanced. When we communicate over the telephone the communication skills we are left with need to become more enhanced ? they are now more critical for our success. Unlike our body, however, our skills will not be enhanced on their own. We need to take active steps to achieve our goals.

There are two areas that directly impact your vocal impression: your voice and your words. Your voice must be clearly understood by everyone who listens to you. On the telephone this becomes even more critical as there is not the accompanying body language you have in a face to face situation

Make sure you enunciate your words clearly. Avoid slang and poor grammar. Make your voice as expressive as your face. Your voice has wonderful nuances and shadings to give meaning to the words you use, providing you let it. For example, read aloud a passage from a favorite book. Does your voice conjure up images or feelings? To use your voice effectively in business, you'll need to use the same skills. An expressive voice creates a comfortable atmosphere in which to conduct business. Your expression can help create a sense of urgency; or instill confidence in yourself and your products.

Don't overlook the importance of enthusiasm in your voice. Enthusiasm is contagious ? it will catch on. A simple way to increase the enthusiasm in your voice is to keep a smile on your face. It has a side benefit of helping to make your voice sound more pleasant to listen to.

Check your volume. If you speak too softly, you'll appear to be timid. Besides, no one will hear you. If you speak too loudly, you'll be thought of as aggressive and pushy. Strive for a middle ground. Try to create a sense of familiarity by mirroring the rate of speech of the person you're speaking with. Speed up or down as necessary. However, avoid speaking too quickly or too slowly. Remember you want to make sure your words are understood.

The words we use in conversation can and should be used to strategic advantage. Chances are you handle the many of the same situations on a regular basis. Give yourself some help and write out responses in advance. This allows you to pay special attention to the words you are using. Make sure you have a clear objective of what you want to accomplish on a call. Having an objective allows you to focus on what you want to say. When you phrase your words in advance it makes it easier to get the response you want.

Above all, make it effortless for your listener to understand you. Good vocal technique combined with good word usage makes it easier to conduct business successfully.

There are many ways to help improve your vocal impression and create a voice for success. First, listen to yourself. Find a tape recorder and tape yourself. Listen to your voice objectively. Does you voice convey your message? Is your rate of speech appropriate? Second listen to the person you are speaking with. What are they saying? What are they omitting? How are they reacting to you? Finally, put it together. Make a plan of action for your success. Choose no more that 2 areas at a time to work on.

Think about what you like and don't like your telephone voice. If necessary, don't be afraid to think about professional voice coaching or presentation skills training. Every one admires a great voice. Better yet, everyone listens to an effective voice. Make yourself (and your message) heard!

Jo Ann Kirby is president of KRG Communications Group. She has 20 years experience in sales and sales management and an extensive background in training and development. Her background also includes extensive b2b telesales management experience. Jo Ann has been published in The Toastmaster, NAPPS Network and Commerce magazines. More can be found at http://www.krgcommunications.com

bmw rental chicago Bath .. Lockport Chicago limo O’Hare

In The News:

Spambots, data thieves, and other bad actors run rampant online — more so now than ever before. Here's what to do if one gets ahold of you.

Tech expert Kurt “CyberGuy" Knutsson says the Super Bowl's huge audience makes it a prime target for many types of cybersecurity scams.

It's not just about freeing up space on your computer, Kurt “CyberGuy" Knutsson says. It's about protecting your digital memories and important documents.

From proofreading and research to brainstorming and data analysis, you can use generative AI as a sidekick for just about any task you can dream of.

Tech expert Kurt “CyberGuy" Knutsson says Super Bowl 2025 ads promise star power and laughs, featuring Beckham's twin reveal.

First driverless semi delivers 100 loads in Texas, transforming logistics with AI. Tech expert Kurt “CyberGuy" Knutsson gives his takeaways.

A new scam using Elon Musk's name is making the rounds, promoting "energy-saving" devices and falsely linking the Tesla and SpaceX leader to the products.

China recently unveiled a new bullet train prototype with a test speed of 280 mph that is poised to break records and set new standards.

Hackers sometimes find ways to exploit iPhones, and Apple recently discovered a vulnerability in iOS that may have been exploited for over a year.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Lynx the robot dog from China is pushing boundaries of what autonomous mobile robots can achieve with a groundbreaking design and unique mobility.

A startup claims to have developed the world's first entirely artificial intelligence-designed and 3D-printed shoe, the brainchild of a 25-year-old.

Creating an email alias can help clean up your inbox by organizing emails based on purpose, like creating different aliases for shopping, newsletters and work.

A multipurpose robotic system promises to transform how items are stacked onto pallets, aiming to maximize space utilization and reduce shipping costs.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

The number of people affected by a UnitedHealth data breach in February 2024 was actually higher than previously reported and was the largest medical data breach in U.S. history.

A phishing campaign uses Google Calendar to schedule fake meeting invitations that appear legitimate, redirecting targets to phishing sites.

Toll road text scam: Fake messages claim unpaid fees, seek payment via fraudulent links. Kurt “CyberGuy" Knutsson says this scam is becoming increasingly sophisticated and widespread.

Kurt “CyberGuy" Knutsson says these steps ensure that your friends and family get to the exact moment you want them to see. Try it out and streamline your sharing experience.

Tech expert Kurt “CyberGuy" Knutsson offers tips on how to protect your identity: Be vigilant, monitor accounts, use smart security, know theft response.

Tech expert Kurt “CyberGuy" Knutsson says cybercriminals are exploiting iMessage phishing protection, tricking users to reactivate links.

It's hard to imagine life without in-flight Wi-Fi these days – but sky-high web surfing comes with its own set of privacy concerns. Here's how to protect yourself.

Over 400,000 cases of credit card fraud were reported in 2024 to the Federal Trade Commission. The CyberGuy explains how to protect against becoming another victim.

A nondescript metal box transforms into a fully functional electric motorcycle that blurs the line between vehicle and urban infrastructure.

Many apps unrelated to location still ask users for tracking permission, and Texas Attorney General Ken Paxton has filed a lawsuit seeking to end this alleged practice by Allstate.