Home
>
Time Management
>
24 Time Management Tips

24 Time Management Tips

Where does your time go? We all know we are busy, yet we feel behind and don't get to do the things we really want to do.

Planning is the best time saver there is. At the beginning of the week jot down your goals that you want to accomplish, fun things you want to do, work that needs to be done, and appointments to keep. Then write out a loose schedule for the week ahead, balancing it out between work, family, home, self and your other roles.

You can choose to put your action items on daily to do lists or schedule them on a calendar like appointments. How you keep track of your things to do for the week, depends on how much structure you personally like or need.

When you plan, it is helpful to schedule things for twice as long as you expect them to take. That gives you extra time for those traffic jams, interruptions, and fun, spontaneous moments. I try to plan on leaving 10 minutes earlier than I have to, for all my appointments, in case of unexpected delays.

My weekly planning session usually takes less than thirty minutes. My planning session includes gathering my papers and going through the in-box to find action items as David Allen suggests in his book "Getting Things Done". I also plan goals, next action items for my projects, plan a two hour time alone, plan family night, and plan a date with my husband. I schedule work, exercise, fun time, time with friends and family, volunteer work, and self-care time. Planning allows the important to take precedent over the urgent for once.

But, be flexible with your plan. Remember you are not a slave to your planner. It is there to serve you. If your time management system isn't working, tweak it.

Here are some more time management tips:

Know what's important to you. Figure out your values and your vision.

Start delegating to family members, co-workers, professionals, and teenagers needing extra money.

Learn to say no to what is not in your mission or your values.

Let go of perfectionism. Not everything has to be done perfectly and some things are out of your control.

Listen to audio tapes or mp3's during your commute or household tasks.

Use a planner or PDA that includes a daily to do list, a weekly calendar, a monthly calendar, a listing of projects, telephone numbers and important information.

Empty out your planner of the clutter and junk. Put the little pieces of paper in an in-box to go through in your weekly planning session.

Keep your planner with you at all times.

Do not keep a bunch of calendars around. Use only one so everything is in one place.

Keep a master list of all the things you need to do, call, see, write, etc. Don't use post-it notes all over. They seem to get lost.

Answer routine letters by answering them on the original. Photocopy your message for your own files then send off the original.

Cut down on TV time. Plan your TV time so you only watch the shows you really wanted to see. If you are watching, clean during commercials or sew while viewing.

Look at your schedule and lay out all the things you need for the next day, the night before.

Tidy your desk before you leave work so it will be clean for the next session.

Try to spend time on planning and important things so you are not always "putting out fires."

Use a timer to keep you from spending too much time on one thing or to challenge you when you are cleaning.

Relax when you are relaxing and work when you are working.

Make goals and rewrite goals every few months, so you have a focus.

Clear the clutter from your desk.

Go through your files once a year to get rid of paper you no longer need. Saves space and time. Or go through a file each time you put something in it, to keep your files current.

Get rid of things that don't work, especially pens. Save yourself some frustration.

Start with the worst item on your to do list. Everything else will be a piece of cake. You also won't be thinking and dreading it while doing other tasks. Procrastination sucks out your energy.

Be sure to bring things to do like reading, writing a letter, paying bills etc., when you know you will have to wait someplace.

A couple of times a year, keep a time log. Jot down everything you do for a day or two. Then examine where your time does not match what is important to you.

It's your life. If you don't manage your time, other people will manage it for you.

About The Author

? Beth Dargis 2004

Beth Dargis works with overwhelmed women to create saner, simpler lives. Are you in need of a break? Take the self-care quiz: http://www.encouragingcoach.com/projects-selfcare-quiz.htm

http://www.encouragingcoach.com/projects-selfcare-quiz.htm

affordable house cleaning Park Ridge ..

In The News:

Holiday shopping scams surge as fake refund emails target distracted consumers during Black Friday and holiday seasons, costing Americans billions annually.

The AI-powered IRMO M1 exoskeleton features four modes, including turbo, eco, training and rest for hiking, running, cycling and sports with eight-hour battery life.

OpenAI announced upgrades for its ChatGPT Images platform on Tuesday, saying the program can now make more precise edits and produce images more quickly.

Chrome for Android now turns web articles into AI-powered podcast conversations. Get hands-free browsing with Google Gemini's natural audio summaries.

LastPass faces $1.6 million fine from U.K. regulators after 2022 data breach exposed 1.6 million users. Password manager failed proper security controls.

Petco disclosed a data breach exposing customer Social Security numbers, financial account details, and driver's license information due to a software error.

Baseball teams can now analyze complete swing mechanics in normal training environments using Theia's markerless AI system that processes standard high-speed footage.

Smart home hacking fears overblown? Expert reveals real cybersecurity risks and simple protection tips to keep your connected devices safe from hackers.

MIT develops needle-free glucose monitor using light technology. Revolutionary device could replace painful finger pricks for diabetes management.

The ClickFix campaign disguises malware as legitimate Windows updates, using steganography to hide shellcode in PNG files and bypass security detection systems.

Researchers from Osaka Metropolitan University designed a 21-foot dome that combines aquaculture and hydroponics to create a self-sustaining urban food system.

The Fox News AI Newsletter gives readers the latest AI technology advancements, covering the challenges and opportunities AI presents.

ChatGPT data breach exposes personal info of users through partner Mixpanel. OpenAI confirms names, emails compromised in security incident.

Android rolls out Emergency Live Video for 911 calls, letting dispatchers see real-time scenes during emergencies. Great for holiday travel safety.

Malicious Chrome and Edge extensions collected browsing history, keystrokes and personal data from millions of users before Google and Microsoft removed them.

Google's new Call Reason feature lets Android users mark calls as urgent before dialing, displaying an urgent label to recipients using Phone by Google app.

Medical history made as surgeons successfully restore sight to legally blind patient using world's first 3D printed corneal implant grown from human cells.

Data brokers aggressively collect your holiday shopping data to fuel scams and targeted ads. Learn how to delete your digital profile before 2025 starts.

Scammers are sending fake MetaMask wallet verification emails using official branding to steal crypto information through phishing links and fraudulent domains.

Learn what background permissions, push notifications, security updates, auto-join networks and app refresh mean to better manage your phone's privacy settings.

Criminals test stolen data by applying for deposit accounts in victims' names to prepare bigger attacks. Learn why banks won't share fraud details.

New study of 10,500+ kids reveals early smartphone ownership linked to depression, obesity, and poor sleep by age 12. Earlier phones mean higher risks.

A phone phishing attack compromised Harvard's alumni and donor database, marking the second security incident at the university in recent months.

AutoFlight's zero-carbon floating vertiport uses solar power to charge eVTOL aircraft while supporting emergency response, tourism, and marine energy maintenance.

A new phone return scam targets recent buyers with fake carrier calls. Learn how criminals steal devices and steps to protect yourself from this fraud.