Home
>
Time Management
>
Managing Time to Accomplish More

Managing Time to Accomplish More

Time is inelastic. Despite what some of us persist in believing, it will NOT magically expand to accommodate all we have to do. So, in order to maximize the time we have available, we have to spend it wisely.

Here's how to do that.

STRUCTURE YOUR TIME

The very first thing to do is understand the structure of your time. If you think of the time you have available as some amorphous dimension, you will fritter it away on this and that without any real consideration of what is the best use of the time available. How many times have you got to the end of your day and felt like you'd accomplished nothing even though you'd been "busy" all day.

All time is not equal. If you're a morning person, your morning time is worth more in terms of productivity than your late afternoon time.

So think of time as variable in terms of potential for accomplishment and identify your most valuable time. Do the same for your intermediate-value time and your lower-value time.

Reserve your most valuable time for your most intellectually demanding activities. Your intermediate value time should be spent on important tasks that don't require quite the same level of concentration. Finally, reserve your low-value time for activities that don't require much in the way of concentration.

Now, obviously, if you have a full-time job away from the home, the decision of how to spend your 9 to 5 hours will largely be out of your hands. So, the best you can do if you're a morning person is to try and take care of some of your intellectually demanding activities first thing in the morning, say between 5:00 am and 7:00 am. On the other hand, if you're a night owl, working a full-time job probably won't be much of a problem for you.

If you run your own business from home, however, effectively structuring your time in terms of peak, intermediate and low-concentration blocks can make a profound impact on your productivity if you use that time intelligently.

IDENTIFY WHAT YOU HAVE TO DO

Now that you have some sense of how to best structure your time, you need to turn to what, exactly, you're going to spend that time on.

That means identifying what you have to do. And that means identifying what you DON'T have to do as the flipside.

When identifying what you have to fit in to your schedule, think about all areas of your life. Making time for yourself is NOT something that you get around to only if there's time left over. Making time for yourself is as much a priority as anything else.

A good way of identifying activities that should be included in your schedule is to test them against the criteria of furtherance of an objective. If the activity does nothing to further any objective, why are you even doing it?

So start by identifying objectives for your life. Consider categories such as health, finance, business/career, spiritual, family, social, intellectual and so on. Establish objectives for every area of your life that's important to you.

Everything you do should bring you closer to an objective. If it doesn't, again, why do it?

ALLOCATE YOUR ACTIVITIES

Now that you know how to best structure your time and what activities are going to lead you closer to your objectives, it's time to allocate those activities against the time you have available and in accordance with your various concentration levels.

Begin by estimating how much time each activity in your day is likely to take. Be realistic about what you can really accomplish in one day. If you overload yourself you're only going to stress out about what you're NOT doing and that makes you less effective in what you ARE doing. So pace yourself. Just don't WASTE time.

Assign your most intellectually demanding activities to your peak concentration time. This may be writing a chapter of your ebook or writing an article for the next issue of your ezine. Assign your less concentration-intensive activities to your intermediate concentration time. This may be redesigning a web page or reading and responding to email, for example. Finally, assign your truly "no concentration required" activities to your low concentration periods. If you've allocated time to exercising, this would be a good time to do a workout.

KILLING TWO BIRDS WITH ONE STONE

There's no reason why you can't use the same time to accomplish more than one thing. For example, I am writing this article (a high concentration activity) on my laptop while enjoying coffee in a Santa Monica cafe (a low concentration activity).

GROUP LIKE TASKS

Grouping like tasks will allow you to accomplish more in the same amount of time. It is much more efficient to run three errands while you're out and about rather than making three separate trips. Similarly, it's more time-efficient to run one large load of laundry rather than two separate, smaller loads. So give some thought to these mundane sorts of activities too. There's always a way to shave off a bit of time by grouping similar activities and doing them in one hit. Email's another prime example. Far more efficient to check and respond to mail twice a day than to read and respond to each message as and when it comes in, thereby distracting yourself from what you were doing in the first place.

By thinking about what you have to do and scheduling those tasks in conformity with your concentration levels as well as grouping like activities, you will naturally make the most effective use of the time available. Your productivity will increase proportionately.

About The Author

Elena Fawkner is editor of the award-winning A Home-Based Business Online ... practical home business ideas, resources and strategies for the work-from-home entrepreneur. http://www.ahbbo.com

rental limo Atlanta .. Lockport Chicago limo O’Hare

In The News:

A Texas company is developing a hypersonic jet, Stargazer, that could fly from New York City to London in under an hour, redefining boundaries of aviation.

Porch pirates are on the prowl this holiday season. Tech guru Kurt "CyberGuy" Knutsson has a number of tips to prevent holiday package thefts.

Fueled by artificial intelligence, CyberDog the robotic dog is designed specifically locate fire ant nests, which are endangering ecosystems.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents

Internet browsers are useful, but they can be dangerous. Clicking on malicious links can direct you to dangerous websites that steal information or infect your device.

Apple's latest iOS update introduces advanced artificial intelligence capabilities, which may be capturing and analyzing sensitive information.

Breach site confirmed 56,904,909 Hot Topic users' data leaked online. Tech expert Kurt “CyberGuy" Knutsson says the company's silence makes matters even worse.

Tech expert Kurt “CyberGuy" Knutsson discusses how an innovative Easy-Way kit turns standard strollers electric, simplifying navigation for parents.

Tech expert Kurt “CyberGuy" Knutsson talks about T-Mobile being hacked in broad cyberattack on global phone and internet companies.

Tech expert Kurt “CyberGuy" Knutsson shows you how to add, customize and manage widgets for quick access to apps and info from your iPhone home screen.

Wrong Google searches can not only compromise your device and personal data. They can also bring law enforcement to your doorstep. Hackers are targeting Google searches.

China's Shanghai Kepler Robotics has developed a new humanoid robot that can carry up to 35 pounds per hand for commercial applications across various industries

Checking your hearing has gotten easier with the new hearing test feature in AirPods Pro 2. You can take reliable hearing tests using your iPhone or iPad.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Kurt "CyberGuy" Knutsson explains how a VPN — virtual private network — works and how running it can slow down the operation of your device.

The WalkON Suit F1, an exoskeleton developed to help people with disabilities, can actually walk over to a person in a wheelchair, solving a major problem.

ClickFix, a new scam targeting computer users, is on the rise in the U.S. The scam prompts its targets to click on a link to fix a problem.

Skydweller is the world's largest unmanned solar-powered aircraft that can stay airborne for weeks, and even months, without refueling.

The U.S. government said it is investigating after People's Republic of China hackers targeted commercial telecommunications service providers in the U.S.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

Scammers are using increasingly sophisticated ways to lure unsuspecting victims, and some are impersonating an email help desk or support team.

You can unsend or edit your iMessages with the latest iOS updates. Kurt the CyberGuy explains how you can save yourself some potential embarrassment.

Kurt “CyberGuy" Knutsson says there’s been a rise in cybercriminal services using hacked police and government emails to send subpoenas and data requests to U.S. companies.

Kurt “CyberGuy" Knutsson discusses how Axiom Space and luxury designer Prada are collaborating on NASA's Artemis III spacesuit design.

Managing Time to Accomplish More

Time Management